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Frequently Asked Questions

Q: Whom do I contact with questions about Futures Grants?
A: Please send an email to, and a NAKFI staff member will respond to your inquiry within 24 hours.

Q. Whom do I contact if I experience technical difficulties submitting my application?
A.  Please send an email to, and a NAKFI staff member will respond to your inquiry within one business day.

Q: When is my grant application due?
A: All grant applications are due by 3:00 p.m. Pacific Time on February 9, 2012.  In order to ensure fairness in the process, late applications will not be accepted.

Q: Do I need to get approval from our office of sponsored projects before submitting an application? They already know about the 20% overhead, etc., but do I need to get an approval?
A:  Approval is not required until the grant is funded.  However, since changes to the grant agreement will not be accepted, please show the agreement to your institution prior to submitting a proposal.  Please do not submit a proposal if your institution is unable to accept the agreement as written.  The only allowable change is deleting Article XIV Jurisdiction (this is usually required by state institutions). 

Q: Is there a limit  on the number of grant proposals in which an individual can participate? Is there a limit on the number of grants in which an individual can participate?
A:  There is no limit to how many grant proposals or grant awards in which an individual can participate.

Q: How are the grant proposals reviewed and selected?
A:  Members of the Imaging Science Conference Steering Committee review and select the grants.  NAKFI’s goals with the Ecosystem Services Futures Grants are to fund scientifically-innovative research that supports ideas generated at the conference, interdisciplinary collaboration, and student involvement.  Proposals will be judged on these criteria, as well as their potential impact (societal, scientific, etc.) and overall scientific merit. 

Q: The grant instructions suggest that the maximum overhead for a grant proposal budget is 20%.  Does this mean that up to $20,000 in overhead and $80,000 in direct costs can budgeted for a $100,000 grant? Or is the total grant proposal budget $120,000, with $20,000 allocated for overhead and $100,000 for direct expenses?
A: Overhead is calculated at 20% of the total grant budget.  The highest award currently allowed is $100,000, so the overhead would be calculated as 20% of $100,000, or $20,000; with the budget demonstrating $80,000 in direct expenses and up to $20,000 in overhead. 

Q: My grant will have a co-PI from another organization.  When submitting the budget, do we need to submit the entire budget from one institution (and treat the co-PI’s portion as a subcontract) or can you take two separate budgets?
A:  Since grants are awarded to a single institution, only one budget will be accepted.   The institution that is awarded the grant will serve as the fiscal agent.

Q. Where should tuition be included in the budget?
A. Per the National Academies policy, tuition is considered an indirect cost.

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